Team members in a status code of A1 and A2 (36 hrs or more per week) will receive eight (8) hours of holiday pay. Holiday hours are auto populated onto the team member’s time record.A

Check with your leader if your department will be effected by any holiday office closures. For hourly team members working during the actual holiday, premium pay begins at 11pm the night before the actual holiday and is in effect until 11:30pm the night of the actual holiday. Holiday pay for hourly team members will be adjusted for any hours worked.  

Can an employee elect to take time off without pay for the holiday?

Yes, part-time team members normally scheduled to work on the holiday but are not needed because their office is closed or full time team members whose work schedule is greater than 8 hours per day may elect to take the time off for the holiday without pay or use paid leave.

Their time-card should be coded using UTO-D (unpaid time off – department request) to cover the non-worked hours on the holiday.

• For example: 12 hour shift employee would use 4 hours UTO-D if they elect to take the portion of their shift not covered by holiday pay as unpaid hours.

Holiday Pay Forfeiture

Team members with an unplanned or unexcused absence the shift before and/or the shift after the holiday will have their holiday pay forfeited. May be approved by the manager.

If an absence is planned/excused or due to an approved FMLA, the timecard should be coded using the appropriate pay code along with the comment code – Absence – Scheduled and Approved. This will notify Human Resources that the holiday should not be forfeited.